Care Coordination That Treats the Whole Child
Therapy works best when every adult in your child’s life is moving in the same direction. CareWorks brings parents, pediatricians, teachers, and other specialists into the loop, so progress in session shows up at home, at school, and in everyday life.
Six Voices, One Plan
Progress depends on alignment across everyone supporting your child. Here is what each role contributes, and how we keep the team moving in step.
Parents and Caregivers
Share priorities and context that shape goals, keeping therapy anchored to moments that matter most at home.
BCBA · Board Certified Behavior Analyst
Owns the clinical plan, setting goals and adjusting therapy to ensure it stays effective as your child grows.
Pediatrician and Medical Providers
Stay in the loop so medical care and developmental milestones coordinate seamlessly with the behavioral plan.
Admin and Care Team
Handles scheduling, insurance, and logistics to keep care moving, so families never have to chase paperwork.
RBT · Registered Behavior Technician
Works directly with your child every session, building skills through engaging therapy under BCBA supervision.
Other Therapists · SLP, OT, PT
Speech, occupational, and physical therapists share goals to reinforce skills across all disciplines.
You Shouldn’t Have to Be the Bridge.
A care coordinator keeps your child’s BCBA, pediatrician, and school in sync, so updates don’t depend on you relaying them between visits.
Therapy Goals That Travel With Your Child to the Classroom
Children spend most of their week at school, so therapy gains stick best when classroom adults reinforce the same skills your BCBA is targeting in session. With written consent from your family, we partner with teachers, special education staff, and IEP teams to share strategies that work and to learn what is showing up in the classroom.
IEP Support and Goal Alignment
We attend IEP meetings, share clinical observations, and translate data into language IEP teams can act on.
Classroom Data Sharing
When teachers share classroom challenges, your BCBA adjusts the plan so therapy targets the skills your child needs most.
Teacher Coaching on Request
Our BCBAs offer consultations or written guidance so strategies from sessions can be carried over by classroom staff.
Reports Made for the People Who Need Them
Coordination only works if the information actually lands. Each format below is written for the person reading it, not copy-pasted from a clinical chart.
Family Progress Reports
Plain-language summaries of your child’s progress, current goals, and what to reinforce at home.
Letters for Pediatricians
Clinical summaries for your child’s doctor, including diagnostic context, current goals, and authorized hours.
School-Ready Summaries
IEP-friendly write-ups translating therapy goals into classroom strategies teachers can apply at school.
Cross-Therapist Updates
Brief notes for your child’s SLP, OT, or PT to align therapy goals and reinforce shared skills.
Care Coordination Questions Parents Ask
A few of the questions families bring up most often once they understand how coordinated care actually works.
Yes, with your written consent. We can attend IEP meetings when invited, share clinical observations relevant to school goals, and exchange brief updates with classroom staff so the strategies your child responds to in session can be reinforced during the school day. The depth of school collaboration depends on what your school welcomes and what your family wants, but we never share information without your authorization in place. Ask about school collaboration.
Yes. Your BCBA can produce a clinical letter for your pediatrician or developmental specialist that summarizes your child’s diagnosis context, current treatment goals, authorized hours, and progress to date. We use medical-friendly language so the doctor can act on it without needing a translation. Most families request these letters around annual physicals or when a referral is needed.
We coordinate directly with outside SLPs, OTs, and PTs whenever a family signs a release. This keeps the disciplines pointed at compatible targets, so for example a communication goal in ABA reinforces what speech is working on rather than competing with it. Your BCBA also reviews their notes when shared and adjusts therapy where it makes sense.
You will have a regular caregiver check-in with your BCBA on a cadence appropriate to your child’s plan, typically every two to four weeks. Your RBT communicates session-by-session through brief written notes and quick conversations at handoff. Outside of standing touchpoints, families always have a direct line to a care coordinator for anything urgent. See how the process works.
Some schools are more open to outside provider involvement than others, and that varies district to district and state to state. When schools decline direct contact, we still write IEP-friendly summaries you can share at meetings, give you specific language to advocate for accommodations your child needs, and prepare your family with what to ask for. Coordination still happens, just routed through you instead of around you.
Caregiver training, plan supervision, and the documentation that supports coordination are billed under the standard ABA service codes most insurance plans cover, and your authorization includes the supervision hours used for these activities. We do not charge families separately for writing letters to pediatricians, sending updates to outside therapists, or preparing school-friendly summaries. Verify your benefits.
Ready to Let Us Build a Plan for Your Child?
Tell us about your child and a care coordinator takes ownership of the team behind their care. Pediatrician, school, related therapists, and your BCBA, all on a cadence built around your family.