Refer a Patient. Partner With Our Clinical Team.
CareWorks ABA welcomes referrals from pediatricians, school counselors, educational consultants, psychologists, and other clinicians. Our care coordinators reach out to your patient’s family the same business day, verify benefits within 48 hours, and send written progress updates back to your office on a regular cadence.
Quick Insurance Verification Turnaround
We accept most major commercial carriers and Medicaid programs across Virginia, North Carolina, and New Jersey. If your patient’s plan is not listed, we will verify their benefits and get back to you quickly.
Built for the Professionals Who Already Spot Autism First
Pediatricians, classroom teachers, and outside specialists are usually the first adults to notice the signs that lead to an ABA referral. Each of these audiences brings a different referral context, and our intake process is built to match.
Whether you have a confirmed diagnosis in hand or a developmental concern that still needs evaluation, our care coordinators take it from your hand-off and walk the family through every next step.
Pediatricians and Developmental Specialists
Refer patients with confirmed ASD diagnoses or developmental concerns under evaluation. We accept referrals at any stage in the diagnostic timeline and can coordinate with your office during the assessment process.
- Diagnosis already in hand or pending evaluation
- Cross-coordination with neurology, GI, and developmental clinics
- Clinical letters back to your office on a cadence you set
School Counselors and Educational Consultants
When classroom signs point to ABA support, you have a clear pathway to send families. We help families navigate insurance and intake so the referral never stalls between the school office and the doctor.
- Warm hand-off coaching for families new to ABA
- IEP-friendly summaries shared back with your school
- Coordination with classroom staff under family consent
Therapists, Psychologists, and Diagnosticians
Speech-language pathologists, occupational therapists, psychologists, and assessment specialists send patients whose treatment plans need behavioral support layered alongside ongoing therapy.
- Cross-discipline goal alignment so therapies reinforce each other
- Shared progress notes with signed family release
- Quick consultation calls when treatment plans need to dovetail
What Happens Once a Referral Lands With Us
A clear, predictable path from your office to your patient’s first session, with written follow-up at every milestone so you are never wondering what happened to the referral.
Same-Day Acknowledgment
A care coordinator confirms receipt of your referral the same business day so you and the family know it is in motion.
Family Outreach
We reach the parent or guardian within one business day, gather intake information, and walk them through what to expect.
Benefits Verification
Our billing team verifies coverage, confirms authorized hours, and handles prior authorization, typically within 48 hours.
Assessment and Plan
A BCBA conducts the full behavioral assessment and builds the treatment plan with measurable goals tailored to the child.
Written Update to You
With signed family consent, we send a clinical letter to your office once therapy is underway and on the cadence you set.
Ready to Refer a Patient?
Same-day acknowledgment, every time.
What Referring Offices Ask Most
Practical answers to the questions we hear from pediatricians, schools, and other specialists who refer patients to us.
Most referring offices send patient information through our secure online intake or by phone. We also accept HIPAA-compliant fax and encrypted email if those channels are easier for your team. A care coordinator confirms receipt the same business day so you and the family know it is in motion.
Yes, with appropriate caveats. ABA therapy under most insurance plans requires an autism diagnosis on file before treatment can be authorized, but we accept referrals at any point in the diagnostic timeline and can hold them in pre-authorization status while a diagnostic evaluation is completed. We will tell you and the family clearly what each insurance plan requires so nothing stalls.
With written family consent, your office receives a clinical letter once therapy is underway and on the cadence you set, typically every 90 days or aligned to your visit schedule. The letter covers diagnosis context, current goals, authorized hours, and measurable progress. We can also coordinate directly with your nursing staff or referral coordinator if your office prefers a different workflow.
We are in-network with all major commercial carriers operating in Virginia, North Carolina, and New Jersey including Aetna, Anthem, BCBS, Cigna, UnitedHealthcare, Humana, and Tricare, plus state Medicaid programs across all three states. See the full insurance directory. Even if a family’s plan is not listed, our billing team verifies benefits at no cost.
From referral receipt to first session typically runs three to five weeks depending on insurance authorization timelines and the family’s scheduling preferences. Acknowledgment is same-day, family outreach is within one business day, benefits verification is typically within 48 hours, and BCBA assessments are scheduled the same week verification completes.
Direct office-to-office communication is preferred for most referring providers because it removes the family from the role of message-relay between specialists. Once we have a signed release from the family, your nursing staff, referral coordinator, or designated point of contact can speak directly with our care coordinator, BCBA, or billing team without needing to route through the parents.
Your Referral Shouldn’t Have to Wait
No waitlist. No months of wondering. Fill out a quick form and our care team will reach out to walk you through the next steps.